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How Journal Works
Question:
What information does Journal collect?
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Web |
The title, address, classification and time spent at every web page a user visits.
The sender of each email a user receives and how long they spent reading the mail
plus the recipient of every email a user sends and how long they spent writing the
mail.
Instant Messaging buddy's names for each IM conversation and how long each conversation
lasted.
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This information tells employees how much time they are engaged in non work related
web activity. |
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Idle
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After a period of inactivity, Journal records a user's computer as being idle.
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This information tells employees how much time they are spending on short breaks
possibly conducting personal business or socialising with co-workers.
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Away
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Journal records when a user's computer is locked or switched off plus when a user
logs out.
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This information lets employees know if they are consistantly
arriving late or leaving early. It also tells employees how much time
they are spending on longer breaks including long lunches,
conducting personal business or running errands off-premises. |
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Other Applications
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Journal records when applications are activated, documents are accessed, games are
played etc.
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This information gives a very accurate view of all the work carried out by an employee
during the day. |
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Question:
How does Journal present the collected information to users?
All information gathered is made available to users, their managers, IT and HR departments
through a series of simple, intuitive web based reports.
Users can compare their work performance to that of their peers, team, department
and company averages.
At a glance a manager can see the current activity and key performance metrics of
each team member.
Performance information can be integrated with a company's intranet homepage so
users see their own information and managers see their teams information every time
they open their web browser.
Click
here to see some sample
screenshots. Click here to view the online
demonstration.
Question:
How does Journal increase employee productivity?
The following chart shows how much time different workers lose to non-work related
activity. (Source
- AOL & Salary.com - June 2005 )
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20% <1 hour
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Diligent employees are more willing to make the extra effort when they know that
their hard work and extra hours are noticed and appreciated
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45% 1-2 hours
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Employees that spend 1 to 2 hours on non work related activity can use the system
to quickly pinpoint any possible inefficiencies in their working day (Possibly excessive
personal email, web surfing, impunctuality or taking extended or excessive breaks
etc.)
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35% > 2 hours
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Employees that spend more than 2 hours engaged in non-work related activity per
day are often unaware of the extent of their time-wasting. When they can clearly
see how many hours they are losing and they know that their manager can see this
information also, they usually work hard to normalise their activity.
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To date, computer and web monitoring applications have been designed for technical
IT system administrators. Technicians are tasked with trawling through huge secretive
logs and notifying management of every employee indiscreation they uncover.
Journal is unique in that it gives all the collected information to those best placed
to use it - employees and their managers. In this way Journal empowers employees
to regulate their own activity.
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